Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relate to this position.

Job Summary

We are looking for an experienced Administrative Specialist to provide administrative support human resources management function , administration, compliance, and additional responsibilities. As an Administrative Specialist, you will collaborate with the hiring manager and HR to ensure HR procedures are implemented. You will also help manage faculty evaluations, promotions, and tenure processes, and handling several administrative tasks related to HR systems and compliance. Reports directly to the CIT Office Manager.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier .

For tuition support information can be found at: https://www.umflint.edu/hr/ benefits/

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/

University of Michigan-Flint - Plan for Diversity, Equity and Inclusion

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/

The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.

Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.

Responsibilities*

Human Resources Management

• Meet with deans, directors, faculty, and administrative staff to offer counsel in HR activities.
• Create and maintain dynamic teaching loads (for all CIT faculty) and collaborate with Business Admin each semester to translate data into budget and reports
• Prepare and distribute LEO official letters, in concurrence with Union contract regulations and deadlines
• Manage LEO evaluation and review process
• Manage Faculty evaluation, promotion and tenure process
• Collaborate with Dean and Division Directors to improve process/policy
• Be an liaison with HR and CIT, fielding and responding to emergency HR requests
• Consult/respond to broad range of HR related questions in partnership with HR.
• Prepare, process and manage all CIT HR system input, to support Business Admin
• Prepare, process and manage all CIT Faculty/Staff job postings in e-recruit and Interfolio

Budget Administration

• In association with Business Admin, prepare multiple reports/data related to CIT faculty salaries at the request of dean, associate deans, directors, and HR
• Collaborate with CIT Budget Admin in matters affecting budget
• Enter and maintain CIT faculty & staff records within ImageNow.
• Process LEO cancellation fees

Administration

• Ensure CIT adherence to Standard Practice Guidelines in the management of Human Resources
• Manage appropriate internal controls as listed in CIT policies and procedure documents
• Develop and implement CIT HR related administrative procedures; initiate improvements
• Maintain working knowledge of LEO union contract, providing consult
• Work directly with and provide some functional training of departmental staff in HR matters, course scheduling and data retrievals for LEO reviews. Provide feedback to their administrative supervisor.

Additional Responsibilities

• Front desk coverage CIT Dean's Office
• Participate in creating a professional and welcoming atmosphere while providing excellent customer service
• Fill in for admin support for meetings (unit meetings, division meetings, Executive Council meetings)
• Create shared files for CIT LEO faculty for review purposes.

Required Qualifications*

• Bachelor's degree or equivalent combination of relevant education and experience in a field related to the job responsibilities.
• 3 or more years of progressive administrative support experience.
• Demonstrated commitment to Diversity, Equity, and Inclusion.

Work Schedule

Hybrid:

A hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based on the responsibilities of the position and the needs of the department.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for at least seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.